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You have lots of control and lots of possibilities for running effective and efficient searches in Adobe Acrobat. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs.

If you work with large numbers of related PDFs, you can define them as a catalog in Acrobat Pro, which generates a PDF index for the PDFs. Searching the PDF index—instead of the PDFs themselves—dramatically speeds up searches. See Creating PDF indexes.

You run searches to find specific items in PDFs. Youcan run a simple search, looking for a search term within in a singlefile, or you can run a more complex search, looking for variouskinds of data in one or more PDFs. You can selectively replace text.

You can run a search using either theSearch window or the Find toolbar. In either case, Acrobat searches the PDF body text, layers,form fields, and digital signatures. You can also include bookmarksand comments in the search. Only the Find toolbar includes a ReplaceWith option.

When you type the first few letters to search in a PDF, Acrobat provides suggestions for the matching word and its frequency of occurrence in the document. When you select the word, Acrobat highlights all the matching results in the PDF.

The Search window offersmore options and more kinds of searches than the Find toolbar. Whenyou use the Search window, object data and image XIF (extended imagefile format) metadata are also searched. For searches across multiplePDFs, Acrobat also looks at documentproperties and XMP metadata, and it searches indexed structure tagswhen searching a PDF index. If some of the PDFs you search haveattached PDFs, you can include the attachments in the search.

Note:

PDFs canhave multiple layers. If the search results include an occurrenceon a hidden layer, selecting that occurrence displays an alert thatasks if you want to make that layer visible.

Where you start your search depends on thetype of search you want to run. Use the Find toolbar for a quicksearch of the current PDF and to replace text. Use the Search windowto look for words or document properties across multiple PDFs, useadvanced search options, and search PDF indexes.

• Choose Edit > AdvancedSearch (Shift+Ctrl/Command+F).

• On the Find toolbar, click the arrow andchoose Open Full Acrobat Search.

Search appears as a separate window that you canmove, resize, minimize, or arrange partially or completely behindthe PDF window.

Acrobat resizes and arranges the two windows side by side so that together they almost fill the entire screen.

Note: Clicking the Arrange Windows button a second time resizes the document window but leaves the Search window unchanged. If you want to make the Search window larger or smaller, drag the corner or edge, as you would to resize any window on your operating system.

The Find toolbar searches the currently openPDF. You can selectively replace the search term with alternativetext. You replace text one instance at a time. You cannot make aglobal change throughout a PDF or across multiple PDFs.

Type the text you want to search for in the text boxon the Find toolbar.

To replace text, click Replace With toexpand the toolbar, then type the replacement text in the ReplaceWith text box.

(Optional) Click the arrow nextto the text box and choose one or more of the following:

Finds only occurrences of the complete word you typein the text box. For example, if you search for the word stick,the words tick and sticky aren’t found.

Finds only occurrences of the words that match the capitalizationyou type. For example, if you search for the word Web, thewords web and WEB aren’t found.

Also searches the text in the Bookmarks panel.

Also searches the text of any comments.

Acrobat jumps to the firstinstance of the search term, which appears highlighted.

Click Replace to change the highlighted text, or click Next to go to the next instance of the search term. Alternatively, click Previous to go back to the previous instance of the search term.

The Search window enablesyou to look for search terms in multiple PDFs. For example, youcan search across all PDFs in a specific location or all files inan open PDF Portfolio. The ReplaceWith option is not availble in the Search window.

Note:

If documents are encrypted (havesecurity applied to them), you cannot search them as part of a multiple-documentsearch. Open those documents first and search them one at a time.However, documents encrypted as Adobe Digital Editions arean exception and can be searched as part of a multiple-documentsearch.

Open Acrobat on your desktop (not in a web browser).

• In the Find toolbar, type the search text,and then choose Open Full Acrobat Search fromthe pop-up menu.

• In the Search window, type the search text.

In the Search window, select All PDF Documents In. Fromthe pop-up menu directly below this option, choose Browse For Location.

Select the location, either on your computer or on anetwork, and click OK.

To specify additional search criteria, click Show AdvancedOptions, and specify the options.

Note:

During a search, you can click aresult or use keyboard shortcuts to navigate the results withoutinterrupting the search. Clicking the Stop button under the search-progressbar cancels further searching and limits the results to the occurrences alreadyfound. It doesn’t close the Search window or delete the Resultslist. To see more results, run a new search.

After you run a search from the Search window,the results appear in page order, nested under the names of eachsearched document. Each item listed includes a few words of context(if applicable) and an icon that indicates the type of occurrence.

If necessary, expand the search results.Then select an instance in the results to view it in the PDF.
To view other instances, click another instance in theresults.

Select an option from the Sort By menunear the bottom of the Search window. Results can be sorted by RelevanceRanking, Date Modified, Filename, or Location.

The icon next to an instance of the searchresults indicates the search area in which the instance appears.Selecting an icon has the following effect:

Makes the document active in the document window. Expandthe list to show the individual search results within that document.

In PDFs, jumps to that instance of the search term, usuallyin the body text of the PDF. The instance of the search term is highlightedin the document.

In non-PDF files, opens the file; or if opening of that filetype is restricted, opens a message dialog box.

Opens the Bookmarks panel and highlights the instances of thesearch terms.

Opens the Comments panel and highlights the instances of thesearch terms.

May open a message indicating that the layer is hidden and askingif you want to make it visible.

Opens a file that is attached to the searched parent PDF andshows the highlighted instances of the search terms.

You can save the search results as a PDF orCSV file. For a video, see Saving Search Results in Acrobat.

Click andchoose Save results to PDF or Save results to CSV.

Bydefault, the Search window displays basic search options. ClickShow More Options near the bottom of thewindow to display additional options. To restore the basic options,click Show Less Options near the bottom ofthe window.

Note:

You can set a preference so thatMore search options always appear in the Search window. In the Preferencesdialog box under Categories, select Search.

Restricts the search to the current PDF, all of a currentlyopen PDF Portfolio (if applicable), an index,or a location on your computer. If you choose to search an index,a location, or a PDF Portfolio, additional options appear under UseThese Additional Criteria.

Enter the text or phrase to search for.

Restricts your search results according to the option youchoose:

Searches for the entire string of characters, including spaces, in the same order in which they appear in the text box.

Searches for any instances of at least one of the words typed.For example, if you search for each of,the results include any instances in which one or both of the twowords appear: each, of, each of, or of each.

Searches for instances that contain all your search words,but not necessarily in the order you type them. Available only fora search of multiple PDFs or index definition files.

Uses the Boolean operators that you type with the search words into the What Word Or Phrase Would You Like To Search For box. Available only for searching multiple PDFs or PDF indexes.

Note: You cannot run wildcard searches using asterisks (*) or question marks (?) when searching PDF indexes.

Includes the basic search options plus five additional options:

Searchesfor two or more words that are separated by no more than a specifiednumber of words, as set in the Search preferences. Available onlyfor a search of multiple documents or index definition files, andwhen Match All Of The Words is selected.

Findswords that contain part (the stem) of the specified search word.For example, a search for opening finds instances of open, opened, opens, and openly.This option applies to single words and phrases when you searchthe current PDF, a folder, or an index created with Acrobat 6.0or later. Wildcard characters (*, ?) aren’t permitted in stemmingsearches. Stemming isn’t available if either Whole WordsOnly or Case-Sensitive is selected.

Searches the text of any bookmarks, as viewed in the Bookmarkspanel.

Searches the text of any comments added to the PDF, as viewedin the Comments panel.

Searches files that are attached to the current PDF or otherattached PDFs (up to two levels deep).

Use These Additional Criteria (documentproperties)

Appears only for searches across multiple PDFs or PDF indexes. You can select multiple property-modifier-value combinations and apply them to searches. This setting does not apply to non-PDF files inside PDF Portfolios.

Note: You can search by document properties alone by using document property options in combination with a search for specific text.

Applies the criteria set in the three connected options tothe search. (The check box is selected automatically when you enterinformation in any of the three options for that set. After youenter options, deselecting the check box doesn’t clear the entries;they just aren’t applied to the search.)

Indicates the document characteristic to search for. The availableoptions include Date Created, DateModified, Author, Title, Subject, Filename, Keywords,Bookmarks, Comments, JPEG Images, XMPMetadata, and Object Data.

Indicates the level of matching. If the first menu selection is a date, the available options in the second menu are Is Exactly, Is Before, Is After, Is Not. Otherwise, the available options are Contains and Does Not Contain.

Indicates the information to be matched, which you type in.If the first menu selection is a date, you can click the arrow toopen a calendar that you can navigate to find and select the dateyou want.

Commonly used Boolean operators include the following:

AND

Use between two words to find documents that contain both terms, in any order. For example, type paris AND france to identify documents that contain both paris and france. Searches with AND and no other Boolean operators produce the same results as selecting the All Of The Wordsoption.

NOT

Use before a search term to exclude any documents that contain that term. For example, type NOT kentucky to find all documents that don’t contain the word kentucky. Or, type paris NOT kentucky to find all documents that contain the word paris but not the word kentucky.

OR

Use to search for all instances of either term. For example, type email OR e-mail to find all documents with occurrences of either spelling. Searches with OR and no other Boolean operators produce the same results as selecting the Any Of The Words option.

^ (exclusive OR)

Use to search for all instances that have either term but not both. For example, type cat ^ dog to find all documents with occurrences of either cat or dog but not both cat and dog.

( )

Use parentheses to specify the order of evaluation of terms. For example, type white AND (whale OR ahab) to find all documents that contain either white and whale or white and ahab. (The query processor performs an OR query on whale and ahab and then performs an AND query on those results with white.)

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To learn more about Boolean queries, syntax, and other Boolean operators that you can use in your searches, refer to any standard text, website, or other resource with complete Boolean information.

A full-text index is created when someoneuses Acrobat to define a catalog of PDFs. You can searchthat index rather than running a full-text search of each individualPDF in the catalog. An index search produces a results list withlinks to the occurrences of the indexed documents.

Note:

To searcha PDF index, you must open Acrobat asa stand-alone application, not within your web browser.

In Mac OS, indexes created with some older versions of Acrobat are not compatible with the Acrobat X Search feature. If you have upgraded recently, update the index before using Acrobat X to search.

Type the search text, and then click Show MoreOptions, near the bottom of the Search window.

Select an index from the list, or click Add and add anindex. Repeat as needed.

Note:

To read file data about a selected index, clickInfo. To exclude an index from the search, select it and click Remove.

Click OK to close the Index Selection dialog box, andthen choose Currently Selected Indexes from the Look In menu.

Note:

Selecting the Match Whole Word Only optionwhen searching indexes significantly reduces the time taken to returnresults. See CreatingPDF indexes.

Inthe Preferences dialog box under Categories, select Search.

Finds both half-width and full-width instances of the Asianlanguage characters in the search text.

Finds the search terms with any variation of the alphabeticalcharacters. For example, typing cafe finds both cafe and café. Likewise,typing café finds both versions. If this option isn’t selected,typing cafe doesn’t find café, and vice versa.

Shows the additional options available in the Search window,in addition to the basic options.

Displays document titles in search results. If a documentdoes not have a title, displays the filename. When deselected, displaysfilenames in search results.

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Limits the search results in the Search PDF windowto a specific number of documents. The default value is 500, butyou can enter any number from 1 to 10,000.

Limits the search results to those in which the number ofwords between the search terms isn’t greater than the number youspecify. Accepts a range from 1 to 10,000.

Generates a cache of information from any PDF that you search.This cache reduces subsequent search times for that PDF.

Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes (from 5 to 100,000). The default setting is 100.

Deletes the Fast Find option’s entiretemporary cache of search information.

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