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Flipping through stacks of business cards to find a phone number can get boring fast. The obvious solution isn’t terribly attractive: tedious typing of information into your address book or contact manager. The IRIS Business Card Reader II spares you most of this drudgery by quickly scanning individual business cards, using OCR (optical character recognition) technology to extract their data, and transforming that data into contact files compatible with popular e-mail programs and contact managers.

The card reader’s diminutive, eyeglass-case size allows it to nestle unobtrusively among other items on your desk, with a single USB cable providing both power and a connection to your Mac. After you load the Cardiris 3.0 software and connect the scanner, Cardiris does a one-time calibration using an included calibration sheet.

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Each card takes about 18 seconds to pass through the scanner; the software then takes another few seconds (depending on the speed of your Mac) to perform character recognition. Cardiris displays both full-size images and color thumbnails of the scan, along with the text it was able to interpret. Any mistakes can be corrected at this point. Business cards with traditional layouts and typography will cause fewer errors.

Cardiris is compatible with the latest versions of Microsoft Entourage, AppleWorks, Apple Address Book, and Now Contact (part of Now Up-to-Date & Contact). If you have one of these applications, you can set up Cardiris to launch it and automatically export the data. You can also export the card information to HTML, vCard, or plain text.

The current model far outpaces its predecessor in stability and performance ( ; December 2002 ) when used with OS X 10.3.5—not surprisingly, as it’s optimized for Panther. I did experience a crash on an OS X 10.2.8 test system after 20 cards were scanned in and awaiting export. Since Cardiris doesn’t maintain a cache of previous scans, I had to start over from scratch.

Macworld’s Buying Advice

If you’re drowning in a sea of business cards or simply want to keep your electronic Rolodex updated with new contacts, the IRIS Business Card Reader II will do the job. If you also want to scan the occasional photo or use an OCR app for full-size documents, you can spend the same amount of money on a decent desktop scanner—several models even include business-card OCR software.

We may be edging toward a paperless world, but business cards are still the coin of the networking realm. At any given time, you likely have several sticking out of your wallet, spilling from your pockets, and stacked on your desk—everywhere but on your smartphone in your contact list, where you need them most.

Fortunately, there’s a range of tools to help you digitize paper business cards for easy organization. Here are five we like most.

CamCard

CamCard is an app that reads business cards and converts them into digital contacts. Just snap a photo of a card, and the app orients it, reads the text, and transcribes it to your contact list. Contacts are automatically saved to your CamCard digital card file, but you can choose to save them to other accounts, such as email, Facebook, or your phone contact list.

CamCard’s OCR works fairly well: It’s good at reading text, but it’s not great at deciphering which text should populate which field in a digital contact file, especially when it’s trying to read a creative layout. For example, CamCard often gets the company name and the person’s title mixed up, because many business cards put the title (not the company) after the person’s name. The app is excellent at transcribing numbers (and putting them in the correct mobile, work, or fax box) and email addresses, however. CamCard also keeps a photo of the card, so if the OCR fails, you have a backup.

CamCard isn’t just for collecting others’ cards. You can upload your own card to the database and add augmented reality features, such as links to your work, a headshot, or a video introduction. If another CamCard user scans your card, they’ll get all this information.

CamCard is available for Android, iOS, Windows Phone, and BlackBerry. It comes in two iterations—a free, ad-supported version that limits the amount of cards you can scan, and a paid premium version that costs between $10 and $20, depending on the platform.

CardMunch

CardMunch is LinkedIn’s business card app (iOS only). Although it’s branded as a card reader, it doesn’t use OCR technology to transcribe cards—it employs actual humans. Just snap a legible photo of the card then sit back and wait for one of CardMunch’s team members to transcribe it and return it in digital form (the process typically takes less than 10 minutes, I’ve found). You’ll get all the contact’s information from the card, as well as from their LinkedIn account if they have one. You can also send them a Linkedin invitation by tapping the convenient “Connect” button. CardMunch also stores the original card photos for reference.

CardMunch isn’t for everyone—it’s quite a bit slower than CamCard, and, not surprisingly, it’s heavily LinkedIn focused. You can store digitally scanned contacts to your iOS phonebook, but you can’t export them to your email account or other social networks. But if you want the most accurate transcription of your business cards—and you don’t mind waiting a few minutes—CardMunch delivers.

WorldCard Mobile

Mac Card Reader Driver

If you conduct business internationally, WorldCard Mobile has your back. It can read business cards in 16 different languages, including English, French, German, Italian, Russian, Japanese, and traditional and simplified Chinese.

Like CamCard, WorldCard Mobile transcribes photographed business cards into text and populates a digital contact form. WorldCard has its own digital rolodex, but you can also export contacts to your email account and address book. You can also export them as batch files (as an Excel .CSV, for example), or to cloud storage services such as Evernote and Dropbox.

WorldCard’s OCR is accurate but it suffers from the same issues as CamCard’s—it struggles to decipher creatively-designed cards. I also found that while it’s very good at reading small, cramped text on cards, it has more difficulty with large, seemingly easy-to-read fonts.

WorldCard Mobile—available for Android, iOS, and Windows Phone—is offered in a trial version with extremely limited functionality—you get five cards initially, and one card per week after that. The premium version of WorldCard Mobile costs $3.

POPWings

POPWings creates Near Field Communication (NFC)-enabled business cards that can be shared with anyone who has an NFC-capable device.

When creating your POPCard on the POPWings site, you can choose from various templates, including a blank one that allows you to upload your own design and enter information to be added to the card’s NFC chip. This includes your name, address, company contact information, and social media accounts. You also have the option of adding a QR code to your POPCard, so people with non-NFC devices (such as iPhones) can use a QR reader to digitally download your info.

For $12, including shipping, you get one POPCard in your order. It’s an easy way to transfer your contact information to someone’s device without having to open and fiddle with an app.

Chirp

Chirp is an Android and iOS app that transfers photos, notes, or links to other devices by “singing” a special coded song to them. The audio engine on the other device accesses Chirp’s cloud database to decode the sequence of notes into of letters. Chirp’s servers then transmit the data to the receiver.

Business Card Reader

Chirp’s major advantage is that it can transmit to multiple people at once. It can even be transmitted over a loudspeaker to a large audience. This is useful, for example, if you’re giving or attending a press conference and want to send information to a group of people. Chirp’s main drawback is that it’s not really designed as a business tool, so if you want to use it as one, you’ll need to get a little creative and configure it to send a photo of your business card or a link to your LinkedIn account.